E-mail Setup: Outlook 2003

Key Settings

Server TypeServer NamePort
POPpop3.airmail.net110
IMAPimap.airmail.net143
SMTPsmtp.airmail.net25
SMTP Authentication(e-mail address/password) is required to send e-mail

Table 1.1: Key Settings

Outlook 2003 Creating a new e-mail account in Outlook 2003:

This tutorial covers how to create a new e-mail account in Outlook. Just follow the steps below:

On the Toolbar, click Tools and select E-mail Accounts from the menu as shown in Example 1.1 below:

Example 1.1

E-mail Accounts Wizard

The E-mail Accounts window opens as shown in Example 1.2 below.

  • Select Add a new e-mail account.
  • Click Next to continue.

Example 1.2

Server Type

The E-mail Accounts > Server Type screen appears as shown in Example 1.3 below.

  • Select POP3 from the list of options as shown in Example 1.3 below.
  • Click Next to continue.

Example 1.3

Internet E-mail Settings

The E-mail Accounts > Internet E-mail Settings (POP3) screen appears as shown in Example 1.4 below.

  • Fill in the fields as follows:
    • User Information:
    Your Name = Enter your name.
    E-mail Address = Enter your e-mail address.
    Server Information:
    Incoming mail server (POP3) = pop3.airmail.net
    Outgoing mail server (SMTP) = smtp.airmail.net
    Logon Information:
    User Name = Enter your full e-mail address.
    Password = Enter the password for this e-mail account.
    Important: Passwords are case-sensitive. Ensure your Caps Lock is disabled.
    Check the Remember password box.
  • Click the More Settings button.

Example 1.4

General Tab

The Internet E-mail Settings > Internet E-mail Settings (POP3) screen appears as shown in Example 1.5 below.

  • Mail Account = Give the mail account a name. If you plan on making more than one e-mail account, be distinctive.
  • Select the Outgoing Server tab.

Example 1.5

Outgoing Server Tab

Enabling SMTP Authentication

SMTP authentication is required to send e-mail. Without this enabled, you cannot send e-mail. You'll probably see error '550'. SMTP authentication helps deter would-be spammers from spamming you. It is as simple as entering a username and a password as shown in Example 1.6 below.

  • Check the box My outgoing server (SMTP) requires authentication.
  • Do any one of the following:
    1. Select Use same settings as my incoming mail server, or
    2. Select Log on using, and enter:
    User Name = Enter your full e-mail address.
    Password = Enter the password for this e-mail account.
    Important: Passwords are case-sensitive. Ensure your Caps Lock is disabled.
    Check the Remember password box.
  • Select the Connection tab.

Example 1.6

Connection Tab

Enabling Outlook XP to connect to the Internet

If enabled, when you launch Outlook XP, it can connect to the Internet using your dial-up connection. To enable this feature, do the following as shown in Example 1.7 below:

  • Select Connect using my phone line.
  • With the Use the following Dial-Up Networking connection drop-down menu, select the Internet connection you'd like Outlook to use to connect to the Internet.
  • Select the Advanced tab.

Example 1.7

Advanced Tab

The advanced tab contains information on the port numbers of the incoming and outgoing server ports as shown in Example 1.8 below.

  • You can also choose to leave a copy of the messages on the server.
  • Click the OK button to close the Internet E-mail Settings window.

Example 1.8

We now return to the E-mail Accounts > Internet E-mail Settings (POP3) screen as shown in Example 1.9 below.

  • Click Next to continue.

Example 1.9

You're done.

  • Click Finish to complete the wizard as shown in Example 1.10 below.

Example 1.10